How to Build A Mega Admin Team (Part 1)
So you want to build a team? I have a team, a large team, and I get asked all the time “How do you build a team?” Typically they want me to be able to tell them in passing, over coffee, or in the elevator. This is funny to me becuase the answer is simple, but not easy and definitely NOT fast.
The first question I always ask is why do you WANT to build a team? Building a team for the sake of having a team is not a reason to do it. In order to build anything worthwhile it is going to take blood, sweat and tears and there are going to be days (sometimes many) you want to give up. So knowing WHY you want to build a team is key. In my world it is to create opportunity. For myself, my family, my team, their families, the community, our clients…well you get the idea. My why is HUGE so I NEED help accomplishing it, enter a team. What is your why? Is it big enough to need a team? If you are not sure then stop what you are doing and get sure! **I would highly recommend the book “Start with Why” by Simon Sinek.**
Great! So now you have your why, you know you are going to need help and this “team” thing is right up your alley so first step is to hire right?! NO!!! This is one of the biggest mistakes you can make. Hiring without knowing WHAT that person is doing is a recipe for disaster for you and the poor person you hire. So your first step is a little vision casting (I warned you this wasn’t fast). Think of you why, now think of a world where you wake up daily and LOVE your world. Pick a date 5 years in the future. You are happy, healthy, fulfilled personally and professionally doing _____________. Yup that is right fill in the blank, get detailed. What does your world look like, who are you interacting with on your team, what are they doing and how does that look? What are you doing and what does that look like? Got it? Great, WRITE IT DOWN. I don’t care if it is in a journal, digital or otherwise, a notebook a napkin WRITE IT DOWN. You need to keep this and think of it often.
Now we are going to work backwards. You know what your world looks like in 5 years so what do we need to do NOW to get there? At this point you are reading this blog post going “this does not help?! I want to HIRE NOW, I want a team NOW”. Here is the gig you can absolutely go out, hire out of desperation, bring them on with no idea of what you want them to do, and congratulations you will NOT have a team you will have a mess with lots of people so trust me. DO NOT SKIP THIS STEP. What needs to happen now for you to have that life in 5 years. Who is that FIRST hire you need and what will they be doing in order to get you to that five year goal. Clear? Great! WRITE IT DOWN, review it, live with it as you are going through your day and add or subtract from it to create your first job description. Don’t worry it doesn’t have to be perfect and it WILL change over time but this is our start.
Next…finding/recruiting your first hire…